What wedding details to prepare for your photographer | Jo

Weddings

What wedding details to prepare for your photographer

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My approach to wedding photography is to be an incredible partner to your wedding day and vendor team. This includes helping you prepare a stress free timeline (along with your planner and team!), and resources to help you prepare for your wedding day. Gathering your details ahead of time is one easy thing you can do to streamline the first part of the day. Plus, you don’t have to do it yourself! You can designate a wedding party member to gather these things for you. I’m a huge fan of delegating anything you can!

Close up in a pink engagement ring sitting on an off white vow book next to a detailed wedding stationery suite.

What’s included in wedding details?

Wedding details covers a lot! There’s a few categories. I’ll take detail photographs and pullbacks of your full ceremony space, reception space, cocktail hour, and any other décor you’ve meticulously selected and designed. This means I’ll have to coordinate with the planning team, florist, catering, etc to ensure that the time I allot to photograph these details align well with the time they will be delivering and completing setup. But don’t you worry about that–I’ll handle those details!

Stationery details & wedding flat lays

Wedding flat lays with your full invitation suite take the longest. I love to include some personal florals, jewelry and rings, and other styling items like ribbon, ring boxes, hand written notes, wax seals, or anything important to you. I begin the day by styling flat lays. This way, your wedding party gets used to the sound of my shutter while I’m photographing wedding details nearby. They relax, and forget I’m there. This makes for great candid photographs later on!

Collage of various wedding stationery items, ribbon, ring boxes, and other wedding details.

For great wedding stationery details, make sure to save multiple copies of your full invitation suite. Order some additional stems from your florist to be included in the detail photographs. And, let me know what colors you’re using! I’ll bring coordinating items to style your wedding details.

Stationery covers a large range of items. You can also include menus, save the dates, place card or escort cards that coordinate, hand written letters, gifts, handkerchiefs, mementos from prior dates, and more! Get creative with the details you set aside. The more I have to work with, the more variety I can create for you! These images make great additions and transitional spreads for your wedding album designs.

Collage of fresh floral blooms and wedding stationery

Personal wedding attire

Wedding attire details are a must-have! I love thinking about the longevity of these detail photographs. We’re creating a record of trends and wedding fashion for future generations. And of course, the personal elements and individual style choices tell so much about your story as a couple! I know I loved looking through my family’s wedding albums as a kid. I hope my clients’ children will experience that same joy!

Details of your wedding attire include those classic images of your dress hanging up. Lots of brides choose a custom hanger, or maybe get their new last name painted! I’ll borrow your shoes, jewelry, bouquet, and veil for these images as well. I typically photograph these just after the flat lays, while I still have most of these items handy.

Black bow tie and red carnation boutonniere displayed in a groom's wedding details flat lay

Don’t forget the men’s details too!

I love a good groom’s flat lay! I typically don’t include the men’s details in with the full flat lay. Their accessories tend to be dark and bold, which don’t always photograph well with stationery suites. When I first start working with a groom, I’ll ask for his accessories. I’m looking for anything besides the suit, basically! Gather his shoes, bowtie or tie, cufflinks, his boutonnière, cologne, watch, and anything else sentimental. I’ll create an individual arrangement that aligns with the style of the wedding, but highlights his personal details.

Wedding details checklist

This is a lot to remember! I’m here to make it less stressful. There’s a mental checklist in my head that’s almost second nature at this point. Even if you don’t have your details ready for me, I’ll know what to ask for and can gather them up quickly. To make the most of our time together on your wedding day, I suggest gathering everything ahead of time. I’m providing my mental checklist below!

Items

  • Dress
  • Veil
  • Bouquet
  • Earrings
  • Necklace
  • Hair clips and pins
  • ALL rings in one place
  • Shoes
  • Perfume
  • Any outfit changes
  • Pins, brooches, and family heirlooms
  • Garter
  • Full invitation suite (preferably two)
  • Save-the-date
  • Loose stems
  • Any accessories like ribbon or ring boxes
  • Tie/Bow tie
  • Pocket square
  • Cufflinks
  • Watch
  • Boutonniere
  • Couples’ gifts
  • Hand written notes
  • Vow books
  • Reception stationery: menus, place cards, etc
  • Any other sentimental accessories

Logistics considerations

Have all of your details gathered beforehand and a wedding party member in charge of knowing where they are. Keep all the rings (both of your bands and engagement rings as well) in one place. This is typically with the bride.

The florist should deliver personals (bouquets and boutonnieres) as well as loose stems before the photography time begins.

I will work with the planner to make sure there’s time allotted to photograph ceremony and reception details after they are completely set up, but before guests enter the spaces.

Reach out if you have any questions!

wedding detail flat lay showcasing a modern, black and white invitation suit in the sunlight with golden carnations and a champagne class nearby.

Questions? Comments? I'd love to hear it!

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