One of the best decisions you can make for your wedding day is to hire an experienced coordinator who understands your vision and can bring it to life in a way that takes the pressure away from you and your spouse-to-be. Although the cost of wedding planners can vary, most coordination packages include a detailed wedding-day timeline, wedding vendor contact and management, and directing the event itself. If you are getting married in Charlottesville, Central Virginia or the Shenandoah Valley, you have a wide variety of talented wedding planners to fit every budget, level of service, and aesthetic.
Types of wedding planning and coordination services
It’s easy to get confused with all of the different language surrounding wedding coordination services, so let me break down a few common terms to help you find exactly what you need for your big day.
Full-Service wedding planning packages are great for couples who trust the professionals to take care of everything from day one of the planning process. These services typically include recommending all other vendors, handling all vendor communication, and attending all planning activities and meetings such as tastings, venue tours, and floral consultations. The full-service planner is also present, usually with a team, on your wedding day to manage all vendors, events, and guest flow.
Partial Planning Services
Partial planning services are less involved than full-service planning, but are available for more of the process than a month-of/event management package. These are perfect for couples who are comfortable choosing and hiring their own vendors, but would like access to a wedding professional to help make informed decisions about their plans throughout the majority of the process.
Month-of Coordination/Event Management Services
Sometimes referred to as a “day-of coordinator,” this level of service takes everything you have put together to create a cohesive event that executes your vision. You have already selected your preferred vendors, chosen a color scheme, and are confident in your choices for food and bar services, but would like a professional to make sure everything runs smoothly. Month-of packages typically include a detailed timeline, floor plan, contacting vendors, and day-of event management.
Wedding Coordinators and Planners in Central Virginia
Rockfish Valley Events is a team of three located in Afton, Virginia, and serving Charlottesville, Central Virginia, and the 151-corridor of Nelson County. Erin offers month-of management and full planning services, and their pricing is based on a percentage of your total wedding budget, with an average investment of $1,500. Erin manages events with a calm sense of command and my clients love working with her!
Lemondrop Events Co
Lemondrop Events, owned by Brooke Benson, offers Bespoke wedding planning, coordination, and design services in Charlottesville Virginia, and available for travel. Her designs are described as “classic with a twist,” inspired by European trends and old world elegance. She’s known for her entertaining and thorough wedding venue tours on Instagram. Consider Brooke to manage your wedding day experience!
Karissa Coffey is a wedding planner located in Charlottesville, Virginia and she offers one full-service wedding management package to all of her clients. She and her team will curate a detailed itinerary including a floor plan, reach out to vendors, and take care of all the “behind the scenes” details that pop-up last-minute. Use the link above to contact Karissa for pricing and more details.
Atlas and Ember Events define themselves as a wedding coordinator that “specializes in planning small weddings with unique moments that feel true to who you are as a couple.” Breanna offers partial planning, intimate wedding planning, wedding day management, and elopement planning services for Charlottesville area couples, and the average cost per event is $2,800.
Sarah Fay Waller, lead planner and designer for Day by Fay Weddings, says that she draws her inspiration from her “travels abroad, classical art and architecture, literature, music, and tradition.” This minority-owned team offers full and partial wedding day and wedding weekend planning packages, and are based in the Charlottesville area of Virginia. Submit an inquiry through their website for current pricing information!
Faded Poppy is a husband and wife team based in Waynesboro, Virginia that offer month-of wedding coordination and a la carte coordination services. They are also extremely talented florists if you’re looking for a team who can do a little bit of everything! Jason and Sara serve couples in Charlottesville, Central Virginia, and the Shenandoah Valley areas of Virginia, and pride themselves on being an inclusive business that loves “experimenting with different designs and ensuring our clients receive the absolute best arrangements and service.” Coordination services start at $2000; contact for more information!
Katie Teel Events has over 10 years of experience in the Charlottesville-area wedding industry, and offers full planning, month-of, and customized packages for each couple. Clients describe her as “flexible, knowledgeable, and instinctive,” and she puts her clients at ease by offering help with decision-making and executing their day with attention to detail. View more details on her website and contact directly for pricing.
Champagne Wishes specializes in coordinating weddings and events in Charlottesville and Central Virginia. Katelyn and her team offer a variety of services for both weddings and private events, and pride themselves on providing couples and guests with a meaningful wedding day experience. Contact for pricing.
This team of two serves Charlottesville and Richmond, Virginia as well as the greater Washington DC/Maryland/Virginia area. All the Dainty Details describe themselves as a “refined, concierge-style wedding planning” team for “detail-oriented, romantic, and modern couples.” Their packages cost between $3,500-$10,000 and range from wedding management, planning & design, to full-service planning packages.
Hailey Beard serves “Bougie Boss Babe” and “Type-A” Brides in Central Virginia and Florida.
She offers wedding management, a la carte services, and content creation services, and strives to be an added friend on your wedding day. Contact for pricing and packages!
Little Acorn Events is a Central Virginia wedding planning team that offers month-of coordination and wedding management, as well as full & partial planning packages. The cost of their services ranges from $2,400-$9,200, and they list their values as equality, diversity, and intentionally curated celebrations. Their founder, Mia, says, “I believe wedding planning doesn’t have to be stressful, but rather a creative & collaborative process that should feel joyful and easy.” Be sure to check out this unique team!
Details and Lace is a boutique wedding planning team that serves the Charlottesville, Richmond, and Northern Virginia areas. They offer full and partial planning services and event management, and their prices range from $2,400-$8,000 per event. They describe themselves as “professional and personable, offering a balance of experience, organization, and diligence with warm compassion, thoughtfulness, and a bit of fun.”
Kristin Ridge and her team offer high touch wedding planning services with a luxury feel across Charlottesville, Richmond, and Central Virginia. She has over 40 glowing reviews from brides on Wedding Wire. Her website is under construction currently, but more details will be added when available.
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Jo Mahaney is a professional photographer of PhotographyByJo.net based in Staunton, Virginia, specializing in wedding photography. With over eight years of experience, Jo is dedicated to creating effortless, joyful imagery that authentically captures the essence of each couple’s unique love story. She is known for her ability to create meaningful galleries filled with emotion and personal narratives. Jo is not just a photographer; she is an active supporter of her clients, providing resources and guidance to ensure a stress-free experience. From the initial inquiry call to the wedding day, Jo is transparent, open, and ready to get to know her clients to provide the best service possible. Her commitment to her craft and her clients is evident in the glowing testimonials she has received. Jo’s work extends beyond Staunton, covering areas such as Harrisonburg, Charlottesville, Lexington, Roanoke, and Richmond. She has also had the privilege of photographing weddings in various locations, including the Outerbanks, DC, Maryland, Pennsylvania, North and South Carolina, and even Spain.